General

Ultimate Fintech Pte. Ltd. (referred to as ‘Ultimate Fintech’) and its associated brands are committed to ensuring that your privacy is protected.

Protecting your privacy and the personal information you provide is a top priority for us. We want our clients, partners and users to fully understand what information we collect, how we use this information and the steps we take to protect personal information.

How we collect and use (process) your personal information

Ultimate Fintech Pte. Ltd. hosts many events throughout the year. If you register for one of our events, we will collect your name and contact information, which we will store in our database(s) and use to provide you with information and services associated with the event. We process this information to fulfill the order / request which you have made.

If you are a presenter at one of our events, we will collect information about you including your name, employer, contact information, photograph, and we may also collect information provided by event attendees who evaluated your performance as a presenter. We may also make and store a recording of your voice and likeness in certain instances. Ultimate Fintech relies on a legitimate interest basis for collecting, storing and processing this information.

We keep a record of your participation in Ultimate Fintech events as an attendee or presenter. This information may be used to tell you about other events and publications.

Some of our events are sponsored. Ultimate Fintech may at times allow sponsors, co-sponsors and/or exhibitors to send you material by mail once per sponsored event, in which case Ultimate Fintech engages a third-party mailing house and does not share your mailing address directly with the sponsor/exhibitor. If you do not wish to have your information included in an attendee list or to receive information from sponsors, co-sponsors and/or exhibitors, you can express your preferences when you register for events or you may contact Ultimate Fintech at events@ultimatefintech.com

Exhibitors at Ultimate Fintech events may wish to scan your badge so they can contact you with more information. Ultimate Fintech may at times use a third-party service provider to provide badge scanning services to exhibitors who request it. By allowing an exhibitor to scan your badge you are consenting to have the third-party service provider to send the exhibitor your contact information, and thereafter you may be contacted by the exhibitor post-event. If you do not wish the exhibitor to contact you, please communicate this directly with the exhibitor at the event or thereafter.

As explained above, Ultimate Fintech processes your data to provide you with the services you have requested or purchased from us. Ultimate Fintech will at times process your personal data to fulfill an order for services, and Ultimate Fintech has a legitimate interest in processing data to better understand the needs, concerns, and interests of Ultimate Fintech customers so it can operate optimally as a business. At times, Ultimate Fintech will rely upon your consent, in which case we will keep a record of it and honor your choices.

As is true of most other websites, this website collects certain information automatically and stores it in log files. The information may include internet protocol (IP) addresses, the region or general location where your computer or device is accessing the internet, browser type, operating system and other usage information about the use of the website, including a history of the pages you view. We use this information to help us design our site to better suit our users’ needs. We may also use your IP address to help diagnose problems with our server and to administer our website, analyze trends, track visitor movements, and gather broad demographic information that assists us in identifying visitor preferences. Ultimate Fintech has a legitimate interest in understanding how users and potential customers use its website

Cookies and web beacons

Ultimate Fintech makes available a comprehensive Cookie Notice that describes the cookies used on this website and provides information on how users can accept or reject them. To view the notice, just click here.

Payment card information

You may choose to purchase services from Ultimate Fintech using a payment card. Typically, payment card information is provided directly by users, via the event website, into the PCI/DSS-compliant payment processing service to which Ultimate Fintech subscribes, and Ultimate Fintech does not, itself, process or store the card information. Occasionally, customers ask Ultimate Fintech employees to, on their behalf, enter payment card information into the PCI/DSS-compliant payment processing service to which Ultimate Fintech subscribes. We strongly encourage you not to submit this information by email. If an Ultimate Fintech employee receives payment card information from a customer by email, fax, phone, or mail, it is entered as instructed and then deleted or destroyed.

Personal information we get from third parties

Conference host organizations may share membership lists and previous congress delegate lists with Ultimate Fintech to allow Ultimate Fintech to inform you of the upcoming conferences.

When and how we share information with others

We may disclose personal data to the following parties:

  • 1.Ultimate Fintech Group companies and Partners;
  • 2.Contractors - who support Ultimate Fintech in our provision of services;
  • 3.Payment processors - to allow payments to be made;
  • 4.Marketing software – to provide you with information about the conference and association;

Where do we transfer and store your personal information?

Ultimate Fintech is based in Cyprus with a parent company in Singapore. Your data will be processed in these countries. The personal information we collect from you may also be stored in one or more databases hosted by third parties located in the United States and Europe.

We may disclose your information to recipients outside of where we have offices such as to the country where the conference takes place, or where our contractors reside.  We are careful to work with third parties who maintain appropriate standards of data security compliance. Ultimate Fintech also enters into data processing agreements and model clauses with its vendors whenever feasible and appropriate.

How do we keep your personal information secure?

To help protect the privacy of data and personally identifiable information you transmit through use of this Site, we maintain physical, technical and administrative safeguards. We restrict access to your personal data to those employees who need to know that information to provide benefits or services to you. In addition, we train our employees about the importance of confidentiality and maintaining the privacy and security of your information. We commit to taking appropriate disciplinary measures to enforce our employees' privacy responsibilities.

Consent

Through agreeing to this privacy notice you are consenting to Ultimate Fintech processing your personal data for the purposes outlined. You can withdraw consent at any time by selecting “unsubscribe” to any emails that you receive from us, or by emailing events@ultimatefintech.com

How long do we keep your data?

Ultimate Fintech will retain your personal information for as long as is necessary to provide the services to you, and to comply with our legal obligations. If you no longer want to hear from us, you can use the unsubscribe mechanism at the bottom of any marketing email. You may also request a listing of personal data held or for that data to be edited or erased by emailing Ultimate Fintech privacy officer at the contact details below.

Your rights as a data subject

At any point whilst Ultimate Fintech is in possession of or processing your personal data, all data subjects have the following rights:

  • Right of access – you have the right to request a copy of the information that we hold about you.
  • Right of rectification – you have a right to correct data that we hold about you that is inaccurate or incomplete.
  • Right to be forgotten – in certain circumstances you can ask for the data we hold about you to be erased from our records.
  • Right to restriction of processing – where certain conditions apply you have a right to restrict the processing.
  • Right of portability – you have the right to have the data we hold about you transferred to another organization.
  • Right to object – you have the right to object to certain types of processing such as direct marketing.
  • Right to object to automated processing, including profiling – you also have the right not to be subject to the legal effects of automated processing or profiling.

If Ultimate Fintech refuses your request under rights of access, we will provide you with a reason as to why, which you have the right to legally challenge.

Ultimate Fintech, at your request can confirm what information it holds about you and how it is processed.

To access what personal data is held, identification will be required

Ultimate Fintech will accept the following forms of ID when information on your personal data is requested: a copy of your national ID card, driver’s license, passport. A minimum of one piece of photographic ID listed above and a supporting document is required. If Ultimate Fintech is dissatisfied with the quality, further information may be sought before personal data can be released.

All requests should be made to privacy@ultimatefintech.com

Contact

If you wish to make a complaint about how your personal data is being processed by Ultimate Fintech or its partners, you have the right to complain to the person overseeing this at privacy@ultimatefintech.com